Elev8depictions
Smashroom Music & Wellbeing
The bookings, the staff rota, the safeguarding records and the funding evidence, in one place.
A snapshot, not a live mirror. Every figure on this page was measured on 29 July 2026, on the site as it was built. These are working businesses and their websites keep being developed, so the live version may look or behave differently by the time you read this.
Response times measured over eight cold loads from a real browser. Layout and accessibility checked at a true 390 pixel phone width. These figures are not re-measured automatically.
The problem.
A community interest company lives or dies on evidence. Who attended, how often, what changed for them, and can you prove it to a funder. Most small CICs run that on a spreadsheet and a memory, then scramble when a report is due.
On top of that there is real safeguarding responsibility: consent, health information, under-18 flags. That cannot live in a shared inbox.
What was built.
A booking engine with live capacity
Sessions show real remaining places and roll people onto a waiting list automatically when full.
Private invite links
Signed links that let a one-to-one or unlisted session be shared with exactly the right person, without publishing it.
A staff portal with four roles
Different people see different things. It installs to a phone so it works in the room, not just in the office.
Automated emails that never double-send
A scheduled job handles reminders and follow-ups, with a send log so nothing goes out twice, and the wording is editable without a developer.
Reports built for funders
Attendance and session records structured the way funding evidence actually needs to be presented.
The parts you do not see.
The engineering that decides whether a system like this is trustworthy.
- Staff passwords are properly hashed and sessions are signature-protected.
- Attendance is counted on session status rather than a lingering flag, because the naive version silently inflates totals when a session is cancelled.
- Media is served from storage with free egress, so a growing library does not create a growing bill.
All of this sits inside the plan.
The site is built free first. You see it working before you pay a penny. Then it is £149 a month, three month minimum, £447 in total, and after that the website is yours to keep. Ongoing work like the systems above is part of the monthly plan, not a separate invoice.
The other builds.
Four more, each with the same treatment: what the business needed, what I made, what it changed.